Welcome!

Cloud Security Authors: Liz McMillan, Elizabeth White, Pat Romanski, Zakia Bouachraoui, Yeshim Deniz

Related Topics: @DXWorldExpo, @CloudExpo, Cloud Security

@DXWorldExpo: Blog Post

What to Do with All of That Data By @LilyTeplow | @BigDataExpo #BigData

Most businesses don't have appropriate archiving and retention policies in place

What to Do with All of That Data: Retention Best Practices
by Lily Teplow

Imagine for a moment that you have three doors in front of you containing the data your clients have backed up. Behind door number one lies a complicated clutter of data, various files, and unidentifiable information. Behind door number two you have a data desert, with little or no available information. Finally, behind door number three is a perfectly organized system of saving exactly what is needed and disposing of what isn't. I'm guessing if you had the choice, you'd probably choose door number three, but unfortunately most businesses get stuck with doors one and two.

The challenge surrounding data retention today is that most businesses don't have appropriate archiving and retention policies in place. As an MSP, this means you can be your clients' strategic advisor and help them understand exactly what their retention requirements are for various business needs and data types. Get started, and use these tips to help ensure your clients' data is secure, replicated and accessible when needed.

What to Do with All of That Data: Retention Best Practices

When establishing data retention policies for your clients, here are some key points you should consider. Remember that not all data is created equal - the first step in establishing appropriate retention policies for your clients is to determine which data actually needs to be archived, and for how long.

Step 1: Classification
To strike a balance between what's optimal for your clients' business needs vs. cost effectiveness, ask these questions before classifying or deleting data.

  • Is the information in question critical for the clients' business operations?
  • Would the information be considered a permanent document of any kind?
  • Is the data considered proprietary intellectual property?
  • Is the data required for fulfilling any business service level agreements (SLAs)?
  • Does the data reflect current, legitimate and useful business information or needs?

Data that fits none of these criteria may be suitable for deletion.

Most data is generally retained for twelve months, with a very small percentage needing to be retained after that time period. Assess value and risk before deleting anything, and take into account cost and storage requirements when choosing to keep anything else. There should be no arbitrary or ambiguous data - everything must be accounted for.

Step 2: Compliance
There is a hierarchy to follow when determining which data must be stored. Ensure data retention policies align with any of the following compliance or regulatory restrictions:

Regulatory compliance - whether it's HIPAA, FINRA, PCI, or other regulatory concerns, know your customers' verticals, and know the law. What data must be kept (and for how long) can vary significantly from one industry to the next.

Legal concerns - retain any and all data that could be subject to legal discovery or would be needed in legal action should it arise.

Step 3: Deletion
Once you've identified data that no longer serves any useful purpose, there's more to do than simply emptying the desktop recycle bin. Set expiration dates for ALL client data when establishing retention policies (unless it is designated to be retained in perpetuity). When data has exceeded the retention limits, it should be deleted immediately.

Finally, data that is retained must be data that is accessible. Choose a fast and searchable archival method to access data and determine what frequently-used data (if any) should be kept "live" outside of archival applications.

Read the original blog entry...

More Stories By Continuum Blog

Continuum is the technology industry's only channel-exclusive provider of fully integrated managed IT services, allowing its Managed Services Provider (MSP) partners to maintain both on premise and cloud-based servers, desktops, mobile devices and other endpoints for small-and-medium-sized businesses. For more information, visit http://www.continuum.net/ or follow us on LinkedIn and Twitter @FollowContinuum.

IoT & Smart Cities Stories
Machine learning has taken residence at our cities' cores and now we can finally have "smart cities." Cities are a collection of buildings made to provide the structure and safety necessary for people to function, create and survive. Buildings are a pool of ever-changing performance data from large automated systems such as heating and cooling to the people that live and work within them. Through machine learning, buildings can optimize performance, reduce costs, and improve occupant comfort by ...
René Bostic is the Technical VP of the IBM Cloud Unit in North America. Enjoying her career with IBM during the modern millennial technological era, she is an expert in cloud computing, DevOps and emerging cloud technologies such as Blockchain. Her strengths and core competencies include a proven record of accomplishments in consensus building at all levels to assess, plan, and implement enterprise and cloud computing solutions. René is a member of the Society of Women Engineers (SWE) and a m...
Poor data quality and analytics drive down business value. In fact, Gartner estimated that the average financial impact of poor data quality on organizations is $9.7 million per year. But bad data is much more than a cost center. By eroding trust in information, analytics and the business decisions based on these, it is a serious impediment to digital transformation.
DXWorldEXPO LLC announced today that Ed Featherston has been named the "Tech Chair" of "FinTechEXPO - New York Blockchain Event" of CloudEXPO's 10-Year Anniversary Event which will take place on November 12-13, 2018 in New York City. CloudEXPO | DXWorldEXPO New York will present keynotes, general sessions, and more than 20 blockchain sessions by leading FinTech experts.
Apps and devices shouldn't stop working when there's limited or no network connectivity. Learn how to bring data stored in a cloud database to the edge of the network (and back again) whenever an Internet connection is available. In his session at 17th Cloud Expo, Ben Perlmutter, a Sales Engineer with IBM Cloudant, demonstrated techniques for replicating cloud databases with devices in order to build offline-first mobile or Internet of Things (IoT) apps that can provide a better, faster user e...
Bill Schmarzo, Tech Chair of "Big Data | Analytics" of upcoming CloudEXPO | DXWorldEXPO New York (November 12-13, 2018, New York City) today announced the outline and schedule of the track. "The track has been designed in experience/degree order," said Schmarzo. "So, that folks who attend the entire track can leave the conference with some of the skills necessary to get their work done when they get back to their offices. It actually ties back to some work that I'm doing at the University of ...
Charles Araujo is an industry analyst, internationally recognized authority on the Digital Enterprise and author of The Quantum Age of IT: Why Everything You Know About IT is About to Change. As Principal Analyst with Intellyx, he writes, speaks and advises organizations on how to navigate through this time of disruption. He is also the founder of The Institute for Digital Transformation and a sought after keynote speaker. He has been a regular contributor to both InformationWeek and CIO Insight...
Rodrigo Coutinho is part of OutSystems' founders' team and currently the Head of Product Design. He provides a cross-functional role where he supports Product Management in defining the positioning and direction of the Agile Platform, while at the same time promoting model-based development and new techniques to deliver applications in the cloud.
Andrew Keys is Co-Founder of ConsenSys Enterprise. He comes to ConsenSys Enterprise with capital markets, technology and entrepreneurial experience. Previously, he worked for UBS investment bank in equities analysis. Later, he was responsible for the creation and distribution of life settlement products to hedge funds and investment banks. After, he co-founded a revenue cycle management company where he learned about Bitcoin and eventually Ethereal. Andrew's role at ConsenSys Enterprise is a mul...
In his session at 21st Cloud Expo, Raju Shreewastava, founder of Big Data Trunk, provided a fun and simple way to introduce Machine Leaning to anyone and everyone. He solved a machine learning problem and demonstrated an easy way to be able to do machine learning without even coding. Raju Shreewastava is the founder of Big Data Trunk (www.BigDataTrunk.com), a Big Data Training and consulting firm with offices in the United States. He previously led the data warehouse/business intelligence and Bi...